The product
Everything an academy runs on, in one place
Bilza covers the whole working day of an academy — the enquiry at the door, the register in the studio, the fee at the desk, the teacher’s pay at month end, and the decisions you make from all of it.
Six areas
What Bilza covers
Students
From the first enquiry to an active student with a guardian, a batch and a fee plan — one record that stays correct as things change.
- Enquiry to admission in one flow
- Guardians with contact consent
- Attendance and fee history on the profile
- Transfers and pauses without losing the past
Classes & attendance
Set the weekly schedule once. Classes are created for you, registers are ready, and a cancelled class never quietly costs a student a lesson they paid for.
- Timetable generates the classes
- Offline attendance on mobile
- Academy cancellations never cost a student a class
- Makeup credits tracked to completion
Fees & payments
Fee plans that match how you actually charge, invoices raised on time, part payments handled properly, and a dues list that is always current.
- Per-branch and per-programme fee plans
- Part payments allocated oldest first
- Outstanding dues grouped by age
- An audit trail that cannot be edited
Teachers & payroll
Classes delivered, classes covered, students taught — counted from the register, priced by the arrangement you agreed, with the breakdown behind every figure.
- Five pay models, set per teacher
- Substitutes and cancellations handled by rule
- Every figure keeps its working
- Finalised months cannot drift
Parent communication
Fee reminders, class updates and follow-ups that go out on time, to the right guardian, with a record of what was sent.
- WhatsApp, SMS, email and push
- Templates with a live preview
- Automatic reminders with a dry run
- Consent respected per guardian
Reports & insight
Not a wall of charts. The exceptions that need a decision, why each one is flagged, and the reports behind them when you want the detail.
- Exceptions first, not charts first
- Every flag explains itself
- Branch-by-branch comparison
- CSV exports that open properly in Excel
It is one system, not six
These are not separate modules bolted together. Marking attendance affects a student’s entitlement, which affects their makeup credits and their teacher’s pay. Recording a payment clears the reminder that was queued. Admitting an enquiry creates the student, the guardian and the enrolment at once. That is why the numbers agree with each other.
See it with your own academy’s data
Create your academy in a couple of minutes, or talk to us first — whichever suits you.