For music schools
For schools teaching one student at a time, and many at once
One-to-one lessons, small groups, instrument-wise teachers and grade exams — with the reschedules that come with teaching individuals.
What we hear
What makes music schools hard to run
The problem
Individual lessons reschedule constantly
A one-to-one student cannot make Thursday and wants Saturday instead. That is a normal week, not an exception, and every one of those moves has to be tracked.
The problem
Teachers are paid in different ways
A visiting tabla teacher is paid per class. The full-time vocal teacher is on a salary. A guitar teacher takes a share per student. All three need paying correctly on the same day.
The problem
Fees vary by instrument and lesson length
A 30-minute individual keyboard lesson is not priced like a 90-minute group vocal class, and both may differ by branch.
The problem
Grade exams create bursts of work
Exam fees, extra practice sessions, and parents wanting to know whether their child is attending enough to be ready.
How Bilza answers
What the software does about it
Reschedules that keep the thread
Move a class and the record shows what it was moved from. Makeup credits cover the lesson a student missed and are booked into a slot that suits them.
Classes, makeups and reschedulesPay each teacher the way you agreed
Per class, per student, a monthly salary, or a mix — set per teacher, calculated from the registers, with the breakdown behind every figure.
How teacher payroll worksFee plans per programme and per branch
Price each instrument and format on its own terms, with one-off items for exam fees when the season comes.
How fees workAttendance a parent can be shown
When a parent asks whether their child is ready for a grade, the attendance record answers it — including which lessons were missed and whether they were made up.
Reports and insightA day in the life
An ordinary day, start to finish
10:00 am
ReceptionA parent calls to move Thursday’s keyboard lesson. The class is rescheduled and the record keeps the link to the original.
2:00 pm
OwnerChecks batch occupancy: the Saturday beginners guitar group has three seats free, the Tuesday one is full.
6:00 pm
TeacherCovers a colleague’s class. The register records him as substitute — and he is credited for it at month end.
8:30 pm
ReceptionExam fees added as a one-off item to this month’s invoices for the students entering.
Questions
Questions we are asked
Does Bilza handle one-to-one lessons?
Yes. A one-to-one lesson is a batch with a single student. Everything else — scheduling, attendance, fees, teacher pay — works the same way.
Can different teachers have different rates for the same class type?
Yes. Pay arrangements are set per teacher, not per class type, so a senior teacher and a visiting teacher can take the same kind of class on entirely different terms.
See it with your own academy’s data
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